Tuesday, 26 May 2020

How to Claim back Statutory Sick Pay due to coronavirus (COVID-19)

The Coronavirus Statutory Sick Pay Rebate Scheme has launched online today (26th May).  

The Coronavirus Statutory Sick Pay Rebate Scheme will repay employers the Statutory Sick Pay paid to current or former employees.

Who can use the scheme

You can use the scheme as an employer if:

you’re claiming for an employee who’s eligible for sick pay due to coronavirus
you have a PAYE payroll scheme that was created and started on or before 28 February 2020
you had fewer than 250 employees on 28 February 2020 across all your PAYE payroll schemes

Employees do not have to give you a doctor’s fit note for you to make a claim. But you can ask them to give you either:

an isolation note from NHS 111 - if they are self-isolating and cannot work because of coronavirus (COVID-19)
the NHS or GP letter telling them to stay at home for at least 12 weeks because they’re at high risk of severe illness from coronavirus

The scheme covers all types of employment contracts, including:

full-time employees
part-time employees
employees on agency contracts
employees on flexible or zero-hour contracts
fixed term contracts (until the date their contract ends)

Using an agent to do PAYE online

If you use Hillmans as your PAYE agent, we will be able to claim on your behalf. 

What you can claim

The repayment will cover up to 2 weeks Statutory Sick Pay starting from the first day of sickness, if an employee is unable to work because they:

have coronavirus symptoms
cannot work because they are self-isolating because someone they live with has symptoms
are shielding and have a letter from the NHS or a GP telling them to stay at home for at least 12 weeks

You can claim for periods of sickness starting on or after:

13 March 2020 - if your employee had coronavirus or the symptoms or is self-isolating because someone they live with has symptoms
16 April 2020 - if your employee was shielding because of coronavirus

The weekly rate was £94.25 before 6 April 2020 and is now £95.85. If you’re an employer who pays more than the weekly rate of Statutory Sick Pay you can only claim up to the weekly rate paid.

How to claim

You must have paid your employees’ sick pay before you claim it back.

What you’ll need to make a claim

You’ll need:

the number of employees you are claiming for
start and end dates of your claim period
the total amount of coronavirus-related Statutory Sick Pay you have paid to your employees for the claim period - this should not exceed the weekly rate of SSP that is set
your Government Gateway user ID and password that you got when you registered for PAYE Online - if you do not have this find out how to get your lost user ID
your employer PAYE reference number
the contact name and phone number of someone we can contact if we have queries
your UK bank or building society account details (only provide account details where a Bacs payment can be accepted) including:
bank or building society account number (and roll number if it has one)
sort code
name on the account
your address linked to your bank or building society account


As always, should you need any assistance please drop us a line.

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